Please arrive with enough time to unload, park, and have your booth completely ready before the market opens. Exact arrival, setup, and event times will be provided by email before each market.
When you arrive, look for The Bloom Room team. We will direct you to your assigned space and provide any event-specific instructions.
If you experience an unexpected delay on market day, please contact us as soon as possible.
Please bring everything needed to operate your booth, including:
- Tent or canopy — required for all outdoor markets
- Proper tent weights — required for all outdoor markets
- Tables and chairs
- Table coverings
- Product displays and signage
- Clearly displayed prices
- Business cards
- QR codes for social media, websites, and payment services
- Bags, packaging, tissue paper, and other purchase supplies
- Water and snacks
- Weather protection such as sunscreen, layers, or rain gear
- A portable charger
- A wagon or rolling cart, if available
Please monitor the forecast and come prepared for the expected weather.
Make your booth welcoming and easy to shop. Avoid overcrowding tables, and leave customers enough room to view your products and move comfortably through your space.
Display prices clearly. Shoppers are more likely to engage when they do not have to ask the price of every item.
Consider offering a range of price points. Smaller, accessible items often make excellent impulse purchases.
Invite customers to follow your business online. A visible social-media QR code can turn visitors into future customers even when they do not purchase that day.
Engage with shoppers in a friendly, low-pressure way. A simple greeting and an offer to answer questions can make a meaningful difference.
Help promote the market before and during the event. Tag The Bloom Room and the event venue so we can share your content when possible.
We also encourage vendors to meet, shop with, and support their fellow small businesses.
Please unload your booth materials first and then move your vehicle away from the primary customer parking area. Event-specific parking and unloading instructions will be provided before the market.
Vendors are responsible for moving their own equipment. A wagon or rolling cart can make setup and breakdown considerably easier.
Vendors must remain fully set up until the advertised market closing time. Packing early can make customers believe the entire event is closing and may negatively affect neighboring vendors.
Breakdown may begin only after the market has officially ended. Please leave your space clean and remove all merchandise, displays, packaging, and trash before departing.
These Vendor Agreement and Policies are issued by The Bloom Room NC, LLC (“The Bloom Room”). By submitting a vendor application and payment, you acknowledge that you have read and agree to the following terms.
Vendors receive one 10×10-foot booth space unless another arrangement has been approved in advance.
Vendors must provide everything needed for their setup, including tents, proper tent weights, tables, chairs, displays, extension cords, and independent power solutions when required.
Booth spaces may not be shared, transferred, or sublet without prior approval from The Bloom Room.
Setup and breakdown instructions will be sent by email before each event and must be followed. Late arrival may result in forfeiture of the assigned space without refund.
Each market is invoiced individually unless otherwise arranged. Vendors may pay for multiple scheduled markets at once.
Payment is due by the first day of the month preceding the event. Vendors accepted during the same month as an event must pay within 48 hours of receiving an invoice.
A booth is not reserved until payment has been received. Failure to pay by the deadline — or to contact The Bloom Room to request an extension — may result in loss of the booth and removal from additional unpaid events.
Vendors experiencing financial difficulty are encouraged to contact The Bloom Room before the payment deadline.
Vendor payments are nonrefundable and nontransferable. If a vendor cancels or is unable to participate, the vendor fee will not be refunded or credited to another person or event.
If an event is postponed because of severe weather, venue closure, government restrictions, a public-health emergency, natural disaster, or another circumstance beyond reasonable control, paid registrations will transfer to the rescheduled date whenever possible.
The Bloom Room may provide another arrangement or approve a refund exception at its sole discretion.
Vendors participate at their own risk. The Bloom Room, its organizers, event hosts, venues, and affiliates are not responsible for loss, theft, property damage, personal injury, or other damages arising from event participation.
Vendors are encouraged to maintain appropriate business, liability, and product insurance. Vendors agree to hold harmless The Bloom Room and its organizers from claims related to their participation.
Vendors are solely responsible for the products and services they offer. All products must comply with applicable safety, labeling, licensing, and regulatory requirements.
The Bloom Room does not warrant the quality, safety, or legality of vendor products. Product complaints, returns, and other customer disputes must be handled directly by the vendor.
Vendors must behave professionally and respectfully toward event staff, venue personnel, attendees, and fellow vendors.
Vendors must comply with all venue rules, safety requirements, setup instructions, and event policies. The Bloom Room may remove a vendor without refund for conduct that is unsafe, disruptive, discriminatory, unprofessional, or otherwise inappropriate.
By participating in a Bloom Room event, vendors authorize The Bloom Room to photograph or record their booth, products, and event participation.
The Bloom Room may use this material to promote its events through its website, social media, advertising, and other marketing materials.
This giveaway is sponsored and administered by The Bloom Room NC, LLC (“The Bloom Room”), Leland, North Carolina. Questions may be directed to gi*******@************nc.com.
The event venue, participating vendors, Google, and any social-media platforms used to promote this giveaway do not sponsor, administer, or endorse it unless expressly stated otherwise.
The giveaway is open to legal residents of North Carolina who are at least 18 years old at the time of entry and who are able to collect the prize using one of the stated local pickup options.
Employees, owners, and organizers of The Bloom Room, members of their immediate households, and anyone directly involved in administering the giveaway are not eligible to enter.
Void where prohibited by law.
Entries will be accepted from the event start time until 15 minutes before event end time. Exact times are provided on the entry form for each giveaway.
Entries received before or after the stated entry period will not be eligible.
Complete and submit the official giveaway entry form during the entry period.
No purchase or payment is required. Limit one entry per person. Duplicate, incomplete, automated, fraudulent, or otherwise ineligible entries may be removed.
Access to the internet and a valid email address or telephone number may be required to submit an entry and receive winner notification. A paper entry method will be available at the event upon request.
One winner will receive the prize described, with an approximate retail value specified on the entry form..
One prize will be awarded. The prize has no cash value, may not be exchanged for cash, and may not be transferred or substituted by the winner.
If an advertised item becomes unavailable, The Bloom Room may substitute an item of equal or greater value.
The winner will be selected at random from all eligible entries received during the entry period.
The drawing is expected to occur on or about the drawing date and time specified on the entry form. Entrants do not need to be present when the winner is selected.
The odds of winning depend upon the total number of eligible entries received.
The decisions of The Bloom Room regarding eligibility and winner selection are final.
The potential winner will be contacted using the email address or telephone number provided on the entry form.
The potential winner must respond within 48 hours. If the potential winner cannot be contacted, does not respond within the stated period, is found to be ineligible, or declines the prize, The Bloom Room may select another winner at random from the remaining eligible entries.
The prize will be made available at no charge through a designated Bloom Room event or approved local pickup location. Available arrangements will be provided when the winner is notified.
The winner must complete the agreed pickup within 10 days of notification unless another arrangement is approved in writing by The Bloom Room.
Shipping is not included or available unless specifically stated in the giveaway announcement. No fee will be charged to receive the prize.
Except where prohibited, the winner authorizes The Bloom Room to announce the winner’s first name and last initial through its website, social media, email, or event materials.
No photograph, testimonial, or additional personal information will be published without separate permission.
By entering, participants agree to release and hold harmless The Bloom Room, its owners, organizers, event hosts, participating venues, and affiliated parties from claims arising from participation in the giveaway or acceptance and use of the prize, except where such a release is prohibited by law.
The Bloom Room is not responsible for lost, delayed, incomplete, misdirected, corrupted, or technically unsuccessful entries or for circumstances beyond its reasonable control.
The Bloom Room may suspend, modify, or cancel the giveaway if fraud, technical failure, severe weather, event cancellation, or another circumstance prevents it from being conducted fairly as described.
The Bloom Room will collect the information submitted through the entry form, which may include the entrant’s name, email address, telephone number, entry timestamp, and response to optional survey questions.
This information will be used to:
Giveaway entry information will not be sold.
Information may be processed by service providers used to administer the giveaway, including Google Forms and Google Sheets, and may be disclosed when required by law or reasonably necessary to protect the rights, safety, or property of The Bloom Room or others.
Entry information will not be used for promotional email or text messages unless the entrant separately and affirmatively chooses to receive those communications. Agreeing to marketing is optional and does not affect an entrant’s chances of winning.
Information belonging to non-winning entrants will be deleted or anonymized within [90 DAYS] after the prize is awarded, except when an entrant has separately consented to receive marketing communications or retention is reasonably necessary for legal or record keeping purposes.
Entrants may request access to, correction of, or deletion of their information by contacting gi*******@************nc.com. Some information may be retained when required by law or necessary to document the administration of the giveaway.
Questions about the giveaway, these rules, or the use of personal information may be directed to:
The Bloom Room NC, LLC
gi*******@************nc.com
Click Here for Vendor Application